Core HR

Systems Management

For a modern end-to-end HR Suite of applications to work harmoniously and provide a cost advantage, it is important to have a common library of definitions that synchronises data and integrates connected and 3rd party solutions. HUMANIST® Core HR systems management provides a single system software platform that connects different modules of HUMANIST HCM Suite. It groups and manages common structures and data definitions used by other modules.

Below are some of the functionalities of HUMANIST Core HR system management module:

Users and user groups (roles) management
Data security management
Data audit systems management
Modules and menu-based authorisation management
Common e-mail and SMS templates management
User defined data queries management
Database design and meta-data upgrade management
Batch data transfers utility
Systems management for employee documents management
Custom reports and authorisation management
Custom HR process design and management
User defined table and data fields management
Self-triggered or periodic batch operations and notifications management
Business rules management
Tests and Questionnaires system management
Employee HR calendar system management
HR Service delivery FAQ library management

Some of these tasks can also be carried out by "module managers" designated for each HUMANIST module.

Common HR Parameter Definitions

Similar to the systems management concept, all HUMANIST® HCM modules use the same data definitions grouped under this module. Thereby providing a lean and efficient HR system where nothing is repeated and no mapping or integration or synchronisation effort is needed. This helps provide a very sophisticated but easy to use HR analytics and consolidated reporting structure.

Few of the HR Parameters this module captures are:

Sex, Blood Type, Marital Status, Military Status, Driving License, Address Types, Telephone types
Secondary Education, Universities, Faculties, Education Levels, Foreign Languages, Certificates, Academic Titles
Banks, Branches, Currencies
Relation types, Health Status, Inaccessibility Types
Regions, Countries, Cities, Providences
International holiday types and calendars
Social Benefit Types
Employee appraisal types and organisations
Competencies Library

Organisation Management

This module contains common definitions that are used to design the organisational structure of a company. It is the main pillar of the system of records and reports the HR transactions of the organisation.

Below are some of the definitions that can be captured in this module:

Industry, Company, Business Unit, Organisation Unit, Work Places
Job Function, Job Title, Position Codes
Cost /Responsibility Centres, Social Security Regions, Labour Unions running independent of the organisation structure
Standard Occupation Codes, Labour Union Occupation Codes

Moreover, views of organisational change management, historic organisation structure and staffing standards management details help HR departments manage not only the employees, but also the organisation unit.

Using HUMANIST® Organisation Management workflow applications, HR teams have the ability to eliminate / minimise red tape for processes such as temporary staff requests, norm staffing requests and new position requests. Thereby, reducing the operational workload on HR professionals.

Personnel Registry

This module automatically records the organisation’s personnel data from recruitment to separation without manual effort required to load information.

This module covers every detail possible about personnel with access control in place to ensure that only authorised access is provided to this information.

HUMANIST® captures every possible data field used in HR processes. In all our data migration projects since 1990, there has never been a time when HUMANIST database did not meet a valid field or definition requirement existing in other applications’ databases.

HUMANIST Personnel Registry module helps reduce workload on HR professionals in the following HR transaction types:

Hiring and termination workflows
Employee official and / or compliance document follow-up and updates
Project teams follow-ups
Membership follow-ups
Management of news and announcements in corporate HR portals.
Personnel transportation services management
Employee self-service data management
Multi-dimensional employee profile and organisation review for managers
Employee Contracts Follow-up - Employee contracts can be printed, signed, scanned, saved and followed for periodic updates using this application
Corporate Employee Identity Modification and Merging - A system maintenance application especially useful for companies who have used different HR applications assigning different IDs to the same employee in the past.

Staff - Position - Staffing Norm - Temporary Staff Request Workflows

Staff Request workflow application, which provides the managers the ability to deliver requests related to available personnel assignments for the positions under their departments to the Human Resources department via self-services.
Position Request workflow application, which provides the managers the ability to deliver a request via self-service to the Human Resources for opening of a new position in their department.
Staffing Norm Request workflow application which provides the managers the ability to deliver the requests regarding the demands for increasing the number of personnel for the incomplete norms of positions in their departments, via self-service to the Human Resources department.
Temporary Staff Request workflow application which provides the managers the ability to deliver the requests related to provisional personnel assignments for the positions under their departments to the Human Resources department via self-services.

Compensation Systems Management

Companies implementing salary analyses and wage determination based on internationally accepted methodologies such as Hay’s and Mercer’s, usually rely on Excel sheets and spend days of tedious calculations and comparisons HUMANIST® makes life much easier for such professionals and enables them to make decisions more quickly with reliability and flexibility
All of the necessary compensation system definitions such as grading levels, job roles, job groups, job evaluation factors are entered and maintained in this module
Job evaluation data for each job function defined in the organisation management module is entered and job functions can be grouped and ranked accordingly for detailed job-grade mapping
Compensation system definitions are used to determine grades and job scores for each position defined in the organisation management module to determine salary levels and create salary analysis reports

Administrative Support Services

Company Assets Follow-up - Organisation’s physical assets like cars, notebooks, phones, etc., loaned to employees for carrying out their jobs are defined and inventoried. The assets loan /return history can be tracked from hiring to termination
Signature Authorisation Levels Management - Application in which Signature Authorisation Levels can be defined and the process of assigning, officially registering, updating and terminating employee signature authorisation levels can be followed up
Employee Mandatory Services Follow-up - is used to track an employee’s mandatory service periods and their reasons such as paid military service, company sponsored long term education or training, etc
Employee Works - Application in which any artistic, scientific or literature works created by the employees are recorded by the organisation
Employee Assets Declaration - Application to keep track of employees' periodic assets declarations
Meal Card - to keep track of meal cards given to employees as a part of fringe benefits
Employee Data Privacy Approval Application - Get employees' consent on the organisation’s private data usage.